Staff Operations Hub
caught in the amber light
Behind the bar — everything you need
Module Directory
Everything, one scan away.

From recipes to batch prep, checklists to troubleshooting — every guide, SOP and reference your team needs behind the bar. Scan the QR code once. Access everything.

OS
New
Qwenched OS Command Centre
Owner dashboard for priorities, pipeline, finance, events, operations, and the live business system we are building.
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01
Live
Recipes & Cold Foam
16 signature mocktails and 6 cold foam recipes. Full step-by-step guides with glitter, spice and bartender tips.
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02
Live
Batch Prep Guide
Quantities scaled for 50, 100 and 200 serves. Prep notes on what to batch in advance versus what must be made fresh.
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03
Live
Opening & Closing Checklist
Station setup, equipment checks, end-of-day breakdown and hygiene procedures. Tap to tick off as you go.
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04
Live
Event Packing Checklist
Everything needed at an event — equipment, ingredients, garnishes, quantities. Never forget a thing.
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05
Live
Upsell Scripts
Word-for-word scripts for offering cold foam, glitter upgrades and premium add-ons.
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06
Live
Food Safety & Hygiene
Temperature control, cross-contamination, allergens, handwashing. NSW-compliant procedures.
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07
Live
Troubleshooting Guide
Colour change not working? Foam won't hold? Equipment issues? Quick fixes for every common problem.
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08
Live
Recipe Capture
Save mocktails you spot on Instagram, TikTok or anywhere online. Paste transcripts, extract ingredients, tag them for testing.
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09
Live
Events & Calendar
Interactive calendar of festivals, private bookings and everything coming up. Colour-coded by event size, track applications and bookings.
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10
Live
QR Code & Accounts
Generate your staff QR code. View account management instructions for adding and activating new staff.
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11
Live
Expenses
Track every purchase — ingredients, equipment, fees. Line-item detail linked to events with running totals.
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12
Live
Menu Editor
Add, edit, toggle and price your drinks. No code changes needed — updates are live instantly.
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Staff Operations Hub — 2026
QWENCHED OS
Owner Command Centre
Run the business, not just the bar.
This is the new operating layer for Qwenched: events, applications, follow-ups, inventory, staff, recipes, finance and lessons learned in one live system.
Today’s Focus Live MVP
Build the habit first: book events, follow up organisers, capture costs, record lessons, then improve the SOP after every event.
Events Loaded
—
from Supabase events
Booked / Confirmed
—
events marked booked
Upcoming
—
future-dated events
Expenses
—
captured costs
Next Events
Loading events…
Operating Priorities
Sales pipelineDaily
Event profit reportAfter each event
Inventory reorder pointsNext module
CRM follow-upsNext module
OS Module Map
01
Events Pipeline
02
Finance & Costs
03
Products & Pricing
04
Prep & Batching
05
Staff SOPs
06
Knowledge Capture
07
CRM — Next Build
08
Inventory — Next Build
09
Staff Rosters — Next Build
10
AI Advisor — Secure API
QWENCHED
Module 01
The Recipe Book
every drink, every step, every finishing touch
QWENCHED
Module 02
Batch Prep Guide
quantities for 50, 100 and 200 serves
Always batch bases cold. Pre-mix juice and syrup bases the night before. Keep refrigerated until service.
Never batch carbonated drinks. Always add soda water and tonic per glass at service to preserve bubbles.
Foam is always made fresh. Pre-mix foam bases in bottles. Froth per glass to order — never pre-batch foam.
Matcha paste in squeeze bottles. Pre-whisk and store in squeeze bottles. Makes service much faster.
QWENCHED
Module 03
Opening & Closing
tap each item to tick it off as you go
QWENCHED
Module 04
Event Packing
everything you need at every event
QWENCHED
Module 05
Upsell Scripts
what to say and when to say it
QWENCHED
Module 06
Food Safety
NSW-compliant procedures, non-negotiable
QWENCHED
Module 07
Troubleshooting
when things go wrong — what to do
QWENCHED
Module 08
Recipe Capture
save drinks from anywhere — test them, add them to the book
Paste what you've got — the more the better. Name and source URL are enough to save, you can flesh out ingredients and steps later when you sit down to test.
Paste the full link — lets you jump back to the original later.
Helps you find it later. Press Enter or comma to add each tag.
Type them one per line — will display as a bulleted list.
Great for reels where the creator narrates but doesn't write it down. Screen-record → run through a transcription tool → paste here.
Getting recipes out of Instagram reels
Most reels don't have the recipe written down — it's spoken in the video or flashed on screen. Here's how to capture it properly.
1
Save it to Collections first. Tap the bookmark ribbon under the reel and hold — create a collection called Qwenched Recipes. This keeps everything in one place while you batch-process later.
2
Check the caption and pinned comment. Many creators drop the full recipe in a pinned comment or link in bio. Always look here before anything fancier.
3
Screen-record if the recipe is spoken. Use your phone's built-in screen recorder while the reel plays with sound on. Save the clip.
4
Transcribe the recording. Drop the screen recording into a transcription tool — ChatGPT voice mode, Claude, or NotebookLM all handle this well. Ask it to list ingredients and steps.
5
Paste into Add New. Drop ingredients into the Ingredients box, steps into Method, and the full transcript into the Raw Transcript field as a backup. Hit Save.
6
Test, then promote. Prototype it with our pantry. When it works, mark it Tested & Keep, fill in the category and any missing ingredients, then tap ↑ Promote to Recipe Book. It instantly appears in Module 01 with a From Capture badge — no GitHub editing needed.
Shortcut: automated extractors
Apps that do the URL-in, recipe-out step automatically. Results vary — they work best when the creator has spoken the recipe clearly.
·
ReciMe — built for this. Paste a reel, TikTok or YouTube link and it attempts to extract a recipe card. Best of the lot for social media.
·
Paprika — stronger with recipe blogs and websites than social clips, but good to have in the kit.
·
Whisk — saves from URLs and lets you build a personal recipe box. Free tier is generous.
Export & backup
Your saved recipes live on this device's browser. Back them up before switching phones or clearing cache.
QWENCHED
Module 09
Events & Calendar
festivals · private bookings · everything coming up
Small 1 person · <$1.5k
Medium 2 ppl · $1.5–10k
Large 3+ ppl · $10k+
Interested
Applied
Accepted
Booked
—
—
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Hey — tell me what you're looking for. Something like "food festivals Sydney August" or "night markets Western Sydney this winter" and I'll search for events you can apply to. Ask follow-ups too.
QWENCHED
Module 11
Expenses
every dollar tracked — by item, by event
DateItemCategorySupplierEventAmount
QWENCHED
Module 10
QR & Accounts
deploy the portal · manage your team
Staff Login
Each staff member has their own account. Real auth, no shared PINs.
For staff to get access:
  1. They tap Request access on the sign-in screen
  2. They enter their name, email, and choose a password
  3. You receive a notification (or check Supabase → Authentication → Users)
  4. You activate them: in Supabase → Table Editor → staff_profiles, set active = true and role to staff, manager, or admin
  5. They can now sign in
A built-in admin panel for this is coming in a later phase — for now, manage staff directly in Supabase.
Generate your QR code
Takes under 2 minutes. Once generated, print and laminate for the station.
1
Make sure this file is live on GitHub Pages as index.html. You should have a URL like username.github.io/qwenched.
2
Go to qr-code-generator.com (free, no account needed).
3
Paste your GitHub Pages URL into the URL field.
4
Customise the colour if you want — amber (#E8A23D) on charcoal (#14130F) matches the brand.
5
Download as SVG or PNG at the highest resolution.
6
Print at A5 size minimum. Laminate it so spills don't ruin it. Mount at eye level at your station.
Important: The QR code always points to your live URL. Every time you update the HTML file on GitHub, staff see the latest version automatically. You never need to reprint the QR code.
How to update the portal
1
Go to your GitHub repository and open index.html.
2
Click the pencil icon to edit, or upload a new file replacing it.
3
Commit changes — the live site updates within a minute.
4
Staff scan the same QR code and see the new version instantly.
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